The ideal candidate will also be familiar with office equipment and procedures. Completing bank transactions: This clerical duty involves the completion of basic banking transactions and record-keeping. Job Duties and Tasks for: "Office Clerk" 1) Collect, count, and disburse money, do basic bookkeeping and complete banking transactions. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. To get you started, here are some tips for creating an effective job description. Hiring Office Assistant job description Post this Office Assistant job description job ad to 18+ free job boards with one submission. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Type a city. Job Description for Part-Time Office Clerk template will be an ideal reference for you if you are looking to hire a part-time office clerk for your organization. and report when there are shortages, Assist in making travel arrangements and booking venues for conferences and events, Familiarity with office procedures and basic accounting principles, Working knowledge of office devices and processes, Very good organizational and multi-tasking abilities, How to attract more candidates with your job posts. And if your position is specialised, consider including the specialisation in the job title as well. Start it off with your years of experience as an Office Clerk and the primary duties you performed. Your job description is the first touchpoint between your company and your new hire. Office assistants handle organizational and clerical support tasks. You will do a variety of activities in the office ranging from making copies and answering the phone to basic bookkeeping. Get clear explanations of the most common HR terms. Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. General Office Clerks work in a variety of industries and their duties are usually administrative, such as answering phone calls, updating databases, preparing documentation, processing orders, and implementing office procedures. Europe & Rest of World: +44 203 826 8149. Answering the phone to take messages or redirecting calls to appropriate colleagues. An office clerk is a white-collar worker who attends to general office tasks, or a worker who engages in similar sales-related duties in a retail environment. Just about every office has a list of general duties that need to be performed on an ongoing basis. Undertake basic bookkeeping tasks and issue invoices, checks etc. Assists with director duties and corresponds with clients, customers, and vendors. Office clerks need a variety of general office skills - the ability to file, make photocopies, post outgoing mail, complete banking transactions, sort and distribute incoming mail, sign for deliveries and send faxes. Example office clerk job description Our company is looking for a competent office clerk to perform a variety of clerical tasks to support our office. Job Title: Office Assistant. Read our in-depth report. Office Clerk Duties and Responsibilities Ability to organize and maintain files and records, ensuring they remain updated and are easily accessible Overseeing sorting and distribution of incoming mail Preparation of outgoing mail (envelopes, packages, etc.) Office clerks perform multiple tasks including a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to. Available in. For instance, if the job you are applying to emphasizes expertise in working with office equipment, computer skills, and proficient customer service skills. 2) Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints. Struggling with a task or project? 25 Purchase Ledger Clerk jobs in Moorgate, City Of London on totaljobs. Larger companies employ specific workers to handle these tasks, while small businesses may have everyone share in … Remote work, technology, and engagement are hot topics in the New World of Work. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. Start a free Workable trial and post your ad on the most popular job boards today. Remote work, technology, and engagement are hot topics in the New World of Work. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping. It Might Be. We currently have a vacancy for an Accounts Payable Clerk within the Finance team at our Larbert office, working 37.5 hours Monday - Friday, on a permanent basis. Americas: +1 857 990 9675 Connect with our team of Workable experts and other industry professionals. Read the minds of our team of HR writers. This Office Clerk job description template is optimized for posting on online job boards or careers pages and easy to customize for your company. For every hiring challenge, Workable has a solution. Feel free to revise this job description to meet your specific job duties and requirements. Europe & Rest of World: +44 203 826 8149 Ask questions, find answers, get tips, and dig deeper into our product. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Objective. Office Clerk responsibilities include: Maintaining files and records so they remain updated and easily accessible. Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. Office Clerk Job Description | Glassdoor. If you are a detail-focused professional with data entry experience, we encourage you to apply today. Forms, orders and reports are created by office professionals -- secretaries, order entry clerks, insurance claims assistants -- who are usually capable of typing many words per minute above the average typing speed. Ensure that all invoices are posted to customers on time, Develop an efficient invoice filing system that the entire department can use to keep track of current and archived invoices, Assist in making accounts receivables collection calls and in setting up payment terms for clients, Answer the departmental phones and distribute messages to the appropriate personnel when required, Keep the departmental printers and copiers operating properly and alert management when repair is required, Good communication and organisation skills, Reliable and professional with proven track record of good attendance. You must be reliable and hardworking with great communication skills. Utilize office appliances such as photocopier, printers etc. General office clerks typically do the following: Answer and transfer telephone calls or take messages; Sort and deliver incoming mail and send outgoing mail; Schedule appointments and receive customers or visitors With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. An Office Clerk is responsible for a variety of clerical and administrative duties in a company including preparing documents, scheduling meetings, and updating company records. Your summary should provide an overview of your company and expectations for the position. They keep a track of all the business activities and make sure that the business is running smoothly. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. We’ll get you noticed. Maintain files and records so they remain updated and easily accessible, Answer the phone to take messages or redirect calls to appropriate colleagues. An Office Clerk is responsible for a variety of clerical and administrative duties in a company including preparing documents, scheduling meetings, and updating company records. They often need at least some coursework or experience in accounting. Also known as Office Assistants or Receptionists, these professionals can work in schools, hospitals, and businesses. and computers for word processing, spreadsheet creation etc. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. Office clerks perform various duties including a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. This includes a section like general purpose, distinguishing characteristics, essential duties and responsibilities, qualifications, and a lot more. A great job description starts with a compelling summary of the position and its role within your company. Add a few personal touches and you’re good to go. Whatever your title, your role will be more or less the same and you’ll help manage the more routine administration tasks within an organisation or department. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. Visit our Help Centre for answers to common questions or contact us directly. Clerks are called different names: clerical assistants and clerical workers are just two of them. We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. 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